- Create a single registration page for your hybrid event where invitees can choose between a physical or digital track.
- Audience can register on the spot, check outmultiple ticketing options, buy their tickets and print badges. Registrations happen completely online through HexaFair Event Mobile App.
- Use HexaFair’scentralized registration for both your in-person and virtual attendees to analyze crucial data like ticket types, event tracks, and attendee interests all in one place
- Sponsorship packages that include special ticketing for break out rooms and multi-track conference session slots for enhanced revenue. Encourage remote participation for enhanced revenue.
Simplify Your Hybrid Event Registration Workflow
Explore HexaFair Event Mobile App – The Best Equipment for Hybrid Meetings
- By just scanning the QR code at the entrance of the onsite event,the audience can check-in & explore the physical event. No need for multiple registrations. A single check-in is enough to gain access to & explore multiple booths.
- Learn what is happening at the onsite event with HexaFair event mobile app. Watch out for exhibitor maps which show booth locations, participating sponsors and more.
- Audience can easily and completely access booth staff contact details. Quickly schedule appointments and meetings for post-event interactions. Download & share virtual business cards for post-event networking.
- Audience onsite can quickly check into a specific booth with dynamic & scannable QR code. Open the QR code app on your device, scan the code and you are in. Visit multiple booths by just scanning a single code.
- Exhibitors can quickly gather crucial data and generate leads from the acquired information.
The Best Hybrid Event Platform Solution Suite
Service Collaborations: Access HexaFair’s ecosystem of AV partners and event agencies ready to help with everything from planning to execution of a best-in-class hybrid event.
Here is what we do
- Coordinate virtual and in-person presentations.
- Host interactive Q&As & polls with virtual and onsite audience simultaneously.
- Stream online speakers to your in-person audience and onsite presentation to virtual audience
Studio - Bringing It All Together: Remotely control and flawlessly incorporate multiple audio, visual, onsite, and online inputs to deliver synchronized, high-quality experiences for both Virtual and In-person audiences through AV Studio. Elevate your in-house AV production capabilities at a fraction of the cost of outsourcingservices, and take control of all components of your hybrid event.
Remote Device Control: Our architecture allows managers to deploy and drive cameras in various angles and also integrate audio feeds via real-time streaming sync technology. Explore high quality, affordable solutions for all hybrid events.
Interpretation Studio: Global events. Multi-lingual audiences. Real-time
interpretations:Interpretation studio allows your event sessions and presentations to be simultaneously translated and disseminated in any language from anywhere in world.Interpreters can access the hybrid events platform toprovide real-time audio translations. One of the best hybrid event platform features not to miss.
Virtual Venues for Virtual audience
- Replica of 3D designs to model your virtual event after the live venue.
- Use stunning 3D virtual booth designs to model your virtual event after the live venue.
- Have animated avatars create engagement on the virtual venues
- Offerextensive guidance and support via our help desk. Our support teams ensure your audience is in the loop while sending alerts & important notifications
Hybrid Event Platform Features for EnhancedAudience Interaction &Engagement
- With the HexaFair event mobile app, in-person and virtual attendees can connect and engage, regardless of location.
- Audiences, both onsite and virtual can connect with each other, share contact information, live chat, discuss ideas and products, organize hybrid polls, Q&As and surveys for engagement. Organize exclusive conferences on our hybrid conference platform.
- Our virtual match making feature allows niche profile search and connects the right buyers with sellers and vice versa. On-site audience can search and connect with respective buyers on the spot
- Set perfect match for your audience through virtual networking auto match.Contact exhibitors instantly via messaging. Integrated chat widgets, booth video calling encourages valuable connections & enhances the audience experience. Schedule meetings instantly with a built-in meeting scheduler
Measure Your Complete Event’s Impact
- Get complete analytics & reports for your hybrid event so you can assess ROI.
- Evaluate virtual events audience activity and onsite participants registration data in one place.
- Awesome, interactive dashboard for reports.
Access HexaFair - The Best Hybrid Event Platform
- Technical Configuration & Support: Get the best equipment for hybrid meetings. Complete handholding from the projects delivery team to setup your hybrid event, get the required customizations done and LIVE event support.
- Event Superstar Package: Let our event experts take care of the behind the scenes event management for you while you focus on the on-stage experience to deliver the best possible event outcome.
- Full event journey: Let your audience experience hybridbefore, during and after the event.
- Digital twin Explore a grandly designed virtual venue matching your in-person event space
The #1 Hybrid Events Platform To Converge Online & Offline
Find out how Our Virtual Events platform integrates perfectly with your in-person events to create a seamless hybrid experience.
| Virtual | On-Site | |
|---|---|---|
| Registration & Ticketing | ||
| Registration forms | Yes | Yes. Mobile app |
| Payment gateway integration to accept payments | Yes | Yes. Mobile app |
| Plans management & Discounts | Yes | Yes. Mobile app |
| Integrate Registration System with your CRM | Yes | Yes. Mobile app |
| Event Website | ||
| Event Website | Yes | Not required |
| Include agenda, speakers, sponsors and exhibitors on event website | Yes | Not required |
| Agenda Builder | Yes | Yes. Mobile app |
| Exhibitor Management | Yes | Yes |
| Reporting dashboards | Yes | – |
| Immersive Digital Experience | ||
| Virtual Lobby | Yes | – |
| Virtual Auditorium | Yes | – |
| Virtual Expo Hall | Yes | – |
| Attendee Check-in | Virtual Platform Login | Yes. Mobile app |
| Networking | ||
| Personalized Recommendations/360 Degree Matchmaking | Yes | Yes. Mobile app |
| One-on-One Text Chat | Yes | Yes. Mobile app |
| Lounge | – | Yes |
| Breakout Rooms | Yes | – |
| Sponsors | ||
| Sponsors management | Yes | – |
| Sponsors logos/ads | Yes | – |
| Maps and Floorplans | Yes | Yes |
| Session Management | ||
| Enable Session-Chat for the appropriate sessions | Yes | Yes |
| Create Live Polls for appropriate sessions | Yes | Yes. Mobile app |
| Enable Q&A for appropriate sessions | Yes | Yes. Mobile app |
| Instant publishing of session updates | Yes | Yes. Mobile app |
| Speakers Profile | Yes | Yes. Mobile app |
| Sessions List | Yes | Yes. Mobile app |
| Record to re-watch and share information(On-demand videos) | Yes | - |
| Exhibitor Booths | ||
| Appointment Booking | Virtual | QR Based |
| Video call with Staffs | Virtual | QR Based |
| Booth Documents | Virtual | QR Based |
| Business Card Exchange | Virtual | QR Based |
| Booth Videos | Virtual | QR Based |
| QR Stickers | – | Yes |
| Booth Visitor auto-attendance | Yes | Yes. Using QR Code based |
| Gamification | Yes | Yes. Mobile app |
Manage your Expo with the best Hybrid Fairs Software!
Technical Configuration & Support
Get a complete handhold of the projects. From delivery teams to setting up your hybrid events, get the required customizations done with LIVE event support
Event Superstar Package
Let our event experts take care of the behind the scenes event management for you while you focus on the on-stage experience to deliver the best possible event outcome
Full Event Journey
Let your audience experience hybridbefore, during and after the event
Digital Twin
Explore a grandly designed virtual venue matching your in-person event space
You're Just a Few Clicks Away from a Wonderful Hybrid Events Experience!
Talk to our experts and get a catch of all the hybrid event platform features, tools & best equipment for hybrid meetings we offer to kickstart your hybrid events journey.